4th Floor Government Plaza
PO BOX 1827
Mobile, AL 36633
Main Contact: 251-208-7434
Contact: Purchasing - firstname.lastname@example.org
The City Purchasing Agent, under legislative authority, is the designated procurement official for the City and is responsible to purchase, store and distribute supplies, materials and equipment required by any office, department or agency.
- maintains purchasing facilities and procedures as may be necessary to carry out the intent and purpose of The Alabama Competitive Bid Law relative to all expenditures of funds of whatever nature for labor, services, or work, or for the purchase or lease of materials, equipment, supplies or other personal property
- establishes and enforces specifications
- inspects or supervises the inspection of all deliveries and to determine their quality, quantity, and conformance with specifications
- operates authorized general storerooms and warehouses
- transfers to or between offices, departments or agencies, or sells surplus, obsolete, or unused supplies, material and equipment
- performs such other duties as may be imposed by resolution or ordinance, all subject to Alabama statutes.
The City of Mobile maintains a Vendor Self Service portal where vendors may register on-line to become a vendor and select those categories for which they wish to receive bids and solicitations.
Through this portal, Vendors will be able to maintain their profile, contacts, methods of notification, view purchase orders to their company as well as the status of payments for their goods and services provided to the City of Mobile.
Vendors through this portal shall select those product category codes to which they want to receive bids and solicitations. The City of Mobile uses these product category codes as a teaser fine in order to find vendors registered in the City's vendor system. Vendors may select as many of as few product categories as they wish for their company. Vendors should be careful as to their selection as vendors should only select those product category to which they will be responding. Under Alabama Bid Law, a vendor who fails to respond to 3 consective bid requests may be removed from the Bid and Vendor list.
Currently vendors are limited to only one self-service account for a single taxpayer I.D. Vendors when registering should carefully decide how they set up their self-service account and contacts. Changes in personnel and contact information without updates could cause a company to miss business opportunities with the City of Mobile.
TimeSavers - Online services, forms and applications
- Requirements under the new Immigration Act for contracts and Purchases by the City of Mobile
- AFFIDAVIT OF VENDOR / CONTRACTOR
- AFFIDAVIT OF SUBCONTRACTOR
- AFFIDAVIT OF DIRECT SUBCONTRACTOR TO GIVE TO CONTRACTOR
- ACTIVE BIDS
- CITY EQUIPMENT AND PROPERTY AUCTIONS
Frequently Asked Questions
- How do I get on the Bid List?
Vendors can place themselves on the Bid List by registering with the City of Mobile through the Vendor Self Service portal located at the following: https://mobileselfservice.tylertech.com/Vendors/default.aspx.
Through this portal, Vendors will be able to maintain their profile, contacts, methods of notification and product categories for which they can classify to receive solicitations.
Vendors through this portal shall select those 5-digit product category codes to which they want to receive bids and solicitations. The City of Mobile uses these 5-digit product category codes as a teaser fine in order to find vendors registered in the City's vendor system. Vendors may select as many of as few product categories as they wish for their company. Vendors should be careful as to their selection as vendors should only select those product category to which they will be responding. Under Alabama Bid Law, a vendor who fails to respond to 3 consecutive bid requests may be removed from the Bid and Vendor list.
The City recommends that vendors select those product category codes to which they will actively respond. If a vendor fails to select a product commodity code of a category they handle, they will not receive a quotation on that product category.
Please carefully select the contacts through which you will receive notifications from the City that will not be changing as personnel change. You will also need to be sure to maintain your profile as your company changes.
The following are not required before being placed on the Bid List nor are they required to submit a bid, but the following forms will be required prior to the City of mobile issuing a purchase order to a vendor: Domestic (In Alabama) Corporations are to provide their Domestic Business Corporation Certificate of Formation or Entity Number (this is a six digit number); or Foreign (Out of State of Alabama) Corporations to provide their Certificate of Authority or Entity Number (this is a six digit number), also an affidavit that they (Business) comply with the current Beason-Hammon Alabama Taxpayer and Citizen Protection Act in hiring of immigrants.
These are not required to be placed on the Bid List or to bid, BUT, will be required prior to the award of a bid or the issuance of a purchase order to a vendor.
Additionally a City of Mobile Business License may be required prior to issuance of a purchase order.
For more information, see the following below:
DOMESTIC BUSINESS CORPORATE
CERTIFICATE OF FORMATION
State of Alabama requires that all Corporations that have offices in the State of Alabama (Domestic Corporations) must register with the Alabama Secretary of State Office.
Domestic (In State of Alabama) Corporations must provide the City of Mobile a copy of their Domestic Business Corporation Certificate of Formation or their Entity Number (a six digit number).
CERTIFICATE OF AUTHORITY REQUIREMENT
The State of Alabama requires that all corporations doing business in the State of Alabama must register with the Alabama Secretary of State Office.
In order for the City of Mobile to be in compliance with Alabama law, all Corporations outside the State of Alabama (Foreign) doing business with the City of Mobile must furnish a copy of their Certificate of Authority to do business or their Entity Number of the Certificate of Authority on Company letterhead to the City of Mobile.
Vendors who do not provide or are unable to provide the City of Mobile with either a copy of the Certificate of Authority or their Entity Number will not receive any purchase orders from the City of Mobile until a vendor provides either a copy of the Certificate or the Number.
If the State of Alabama determines that a business does not need a Certificate of Authority, that business needs to provide the City of Mobile with documentation from the State of Alabama that the business does not require a Certificate of Authority.
Vendors are solely responsible for consulting with the Secretary of State to determine whether a Certificate is required.
Please note that the time from making application to the issuance of a Certificate of Authority may be several weeks.
All copies of Certificate of Authority or Certificate Numbers received will be kept on file by the City of Mobile.
Certificate of Authority is not required to bid but will be required of an out-of-state (Foreign) corporation before an award and issuance of purchase order.
ALABAMA IMMIGRATION ACT
"The State of Alabama, under the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, Act No. 2011-535, Alabama Code Section 31-13-1, et. seq., requires the successful bidder to sign a notarized affidavit stating;
- -That it does not knowingly employ, hire for employment, or continue to employ any unauthorized aliens; and
- -That it is enrolled in the E-Verify Program, that it shall participate in that Program during the performance of the contract, and shall verify the immigration status of every employee who is required to be verified according to the applicable federal rules and regulations; and
- -That it will attach to its affidavit documentation of its enrollment in E-Verify."
For additional information see: http://immigration.alabama.gov/
The affidavit is not required to be on the Bid List or to bid, but will be required prior to award of a bid or issuance of a purchase order.
- Is a bid bond required?
The State of Alabama bid law states that if the bid amount is $10,000.00 or more, a bid bond may be required. If a Bid Bond is required, the bid should be accompanied by a cashiers check, certified check, bank draft or bid bond for the sum of 5% of the amount of the bid, made payable to the City of Mobile and certified by a reputable banking institution. All checks will be returned promptly, except the check of the successful bidder, which shall be returned after fulfilling the bid.
- Do I have to have a business license prior to submitting a bid?
No. You do not have to have a license to get on the bid list, or to bid; however, you will need to complete the business license process before a purchase order can be written. Contact the Revenue Department at 251-208-7461 for more complete information on licensing.
- Where do I send a bid package?
City of Mobile Purchasing
205 Government St
4th Flr Room 408S
Mobile AL 36644
Be sure that the Bid # is clearly printed on the outside of the envelope or package.
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